Conference Service Project Management
What are the contents of general conference services?
1. Venue layout:
The conference service team of Mingyang World determines the nature of the venue layout according to the nature of the conference and the number of participants. Arrangement forms are: desk style, theater style, "U" shape, "T" shape, etc.
2. Tea layout:
The staff will prepare tea for the participants and check whether the tea bags, kettles and boiling water in the workbench are sufficient. After the guests are seated, pour a cup of tea for the guests in time, commonly known as "welcome tea". Generally add tea every 15-20 minutes.
3. Music layout:
The sound control personnel arrived at the sound room half an hour early to prepare for the background music. According to the meeting process and meeting content, play music background when needed.
4. Equipment management:
The staff will turn on the lighting equipment, air conditioning, audio, microphone, camera, etc. in the relevant area of the meeting half an hour before the meeting to ensure the normal use of the equipment.
5. Security management:
Make sure that the fire safety inspection of the meeting place, whether the safety exit is unobstructed, whether the safety evacuation indication signs and emergency lighting are intact; whether the firefighting facilities, equipment and fire safety signs are in place and complete; check whether all equipment is safe to use electricity; do well Register personnel to avoid possible dangerous situations; and ensure that full-time security personnel follow up throughout the meeting.
6. Emergency management:
According to the nature of the meeting, in response to the unexpected situation in the course of the meeting, formulate a contingency plan for the meeting. Without affecting the quality and effectiveness of the meeting, ensure the smooth progress of the meeting.
7 Debug related equipment, such as audio, projector, video, microphone, etc., and ensure their normal use, turn on the air conditioner in advance according to the situation, adjust the room temperature, and turn on the light.
8 Prepare and arrange the meeting needs. Such as (conference table, conference chair, tea, tea, Taiwan signature, etc.).
9 Tea utensils: The tea utensils are uniform and clean, without damage, and are allocated according to the number of people in the meeting, and spare cups are prepared: the water utensils are fully prepared and the boiling water is prepared; the tea leaves are fully prepared, and the tea cups are placed before the meeting Place it in the upper right corner of the guest about 50 cm, the cup handle is about 45 degrees from the tabletop, and the same row of cups is in a straight line)
10According to the specific requirements of the conference group, place fruits, flowers, stationery, stationery, etc. in the designated locations, and require uniform discharge. (Except for special requirements, the table sign should be placed in the middle of the table directly in front of the guests. Fruits, wipes, and paper drawers should be placed between the two guests to facilitate the use of the two; the flowers should be placed on the rostrum, speaker or conference The middle of the table.) The above preparations should be completed 30 minutes before the meeting.